Job Search Toolkit

Give Thanks

A thank-you note after an interview is still a necessity since it might impact whether or not you get the job offer. Data from CareerBuilder indicates 22% of hiring managers are less likely to hire a candidate if he/she does not send a post-interview thank-you note since it can indicate a lack of follow-through or can send a message that they are not that serious about the opportunity. Why take that chance? Follow the guidelines below to give thanks in a way that is impactful. 

Whether to use email or traditional mail:

The answer is that it depends. Either is considered acceptable usually. The best advice is to think about the culture of the organization. If the culture is more formal, you may want to go with a handwritten note or a letter that is sent by mail. If the company is more high tech, an email is a perfectly good option. Also think about what feels more natural to you. No matter what, do not text your thanks. 

When to send:

Get your thank-you note out within 24 hours of the interview. This will show that you are prepared and will also help solidify your name in the mind of the person or people who interviewed you. Consider mapping out a thank-you template and adjust it for appropriate details after each interview.

What to include:

Keep the thank-you note short, sweet, and specific. The critical things to include are: 

  • The name of the person you spoke with – spelled correctly!
  • The title of the open position you interviewed for and your interest in that position
  • Something unique and specific about your discussion that built a “human” connection
  • Your appreciation for their time and consideration
  • Your understanding of the next steps in the hiring process
  • Your contact information

Sample Thank You Note:

Dear Ann:

Thank you for taking time today to discuss the open position of client service associate at ABC Company with me. Both the interview and the lunch with Pat Gallagher made for a great experience. I was impressed with the teamwork and innovative spirit of all the employees I met during my visit. 

Your description of a “day in the life of an associate” helped me gain a clear picture of what I could expect working for ABC. Your willingness to share your goals for the department and for the new team of client service associates was valuable. I am excited about the possibility of using my experience in data management, business analytics, and social media marketing to help achieve your business goals. The interview solidified my interest in becoming a part of your team.

I look forward to hearing from you next week after you have completed your interviews and have returned from your vacation to St. Thomas. Do not forget to enjoy the molten lava cake at the Sunset Grill!

Thank you again for the opportunity. If you have any additional questions, please feel free to reach me at or at 111.222.3333. 


Jane Smith